University of Alaska Southeast

Internship

Company: Alaska Commission on Postsecondary Education
Location: Juneau, AK
Position: Intern - Administrative Support College Intern I/II
Requirements: See job description
Summary:

Here is a link to the position as advertised at Workplace Alaska.

https://www.governmentjobs.com/careers/alaska/jobs/2426555/college-intern-i-ii-acpe-pcn-05-ps18?pagetype=transferJobs 

This individual position is EXEMPT from the hiring restrictions.  Qualified applicants are encouraged to apply.

Are you a college student looking for part-time work?
Do you enjoy working independently in a fast-paced and supportive work environment?

If you answered yes, read on!

The Alaska Commission on Postsecondary Education (ACPE) is seeking a College Intern to perform administrative support duties in a professional work environment.

ACPE is the State's postsecondary education agency, promoting access to, and success in, education and career training after high school. Our Juneau office is conveniently located in the Vintage Business Park area of Mendenhall Valley, close to the bus line, with plenty of available parking.

College Intern positions with the Commission are not eligible for State of Alaska health care, leave or retirement benefits.

For more information about ACPE, our mission and our services, visit our website at: http://acpe.alaska.gov

Duties include but are not limited to:

  • Special projects to include but not limited to imaging/digitizing records and inventorying digitized records prior to destruction of hard file originals
  • Providing support to the Division of Program Operations
  • Providing support to other Divisions, as needed
  • Assisting with special projects or tasks

The ideal candidate will possess the following knowledge, skills, and abilities:

  • Ability to gather information, read, and communicate orally and in writing.
  • Ability to interpret, understand, and follow established policies and procedures applicable to the duties assigned.
  • Ability to plan, schedule, and organize activities; follow supervisory instructions; recognize when assistance or guidance is needed; and complete assigned tasks.
  • Ability to focus on work that may be repetitive in nature.
  • Strong attention to detail
NOTE:
This position is flexibly staffed.  This vacancy may be filled at either the I or II level, depending on agency business needs and the selected applicant's qualifications.  Preference will be given to applicants who are available to work during the academic year.

Minimum Qualifications

Currently accepted, enrolled, and attending an accredited college in an undergraduate degree program while maintaining an academic load of at least six credit hours per semester (eight credit hours per quarter).
 
College Intern I:
Intern is enrolled in and taking lower division courses which typically consist of core curriculum and introductory courses, typically identified in college catalogs as "100 or 200 level".
 
College Intern II:
Intern is enrolled in and taking upper division courses that are specialized, in-depth and advanced, typically identified in college catalogs as "300 level" and higher.

SPECIAL NOTE:
Academic transcripts and/or tuition billings may be construed as proof of enrollment.
 
Appointment and retention in this class series is restricted to students actively pursuing an undergraduate degree program in an accredited college and maintaining an academic load of at least six semester (eight quarter) credit hours per semester (quarter).
 
Students who have completed spring semester courses and are enrolled in fall semester courses are considered to be attending college during the summer regardless of whether or not summer courses are taken.

Additional Required Information

COVER LETTER
A COVER LETTER IS REQUIRED TO BE ATTACHED TO YOUR APPLICATION IN ORDER TO BE CONSIDERED FOR THIS POSITION. If you do not attach a cover letter, your application will be considered incomplete and it will not advance to the next phase of the recruitment and selection process.

The cover letter should be in standard business format, and specifically address your experience as it pertains to each bulleted item listed in the KNOWLEDGE, SKILLS AND ABILITIES section of this posting. The cover letter will be considered a writing sample and will be used, along with the application package, to determine if an applicant is qualified for this position and which applicants will advance to the interview phase of the recruitment and selection process.

EDUCATION
If postsecondary education is being used to meet minimum qualifications you must complete the Education and Training section of the application and attach your transcripts to your application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degrees Obtained field.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

INTERVIEW
Applicants invited for an interview will be required to provide the following at time of interview:

  • List of three (3) professional references including current daytime phone numbers.
  • Copies of your two (2) most recent performance evaluations, if available.
  • Proof of Enrollment

SPECIAL NOTICE: PLEASE READ CAREFULLY
An applicant's response to the minimum qualification question must be supported by the job application.

This position is in the exempt service; therefore, it is not covered by the terms of a collective bargaining agreement. As a result, ACPE may choose to fill this position as soon as a qualified applicant is identified. While ACPE is in the Department of Education and Early Development for administrative support services only, the Commission and its staff are not subject to the direction of the Commissioner of Education and Early Development nor the State Board of Education.
 
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

Applicants who have any type of educational loan with the Commission must be current in payments to be considered for employment. A routine background check will be conducted on those applicants interviewed and under serious consideration for the position.

EEO STATEMENT 
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

 

Contact Information

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska

For specific information in reference to the position please contact:
Mr. Aaron Gelston
Human Resource Officer
Email: aaron.gelston@alaska.gov
Voice: 907-465-6671
Confidential Fax: 907-465-6839
TTY: Dial 711 or 800-770-8973

Contact: Mr. Aaron Gelston
Contact at: aaron.gelston@alaska.gov
Closing Date: May 20, 2019