University of Alaska Southeast

Job Posting

Company: Alpha Omega Technologies, Inc.
Location: Juneau, AK
Position: Administrative Assistant
Requirements: See Job Posting for details
Summary:

POSITION SUMMARY

Alpha Omega Technologies, Inc. is seeking a Full-Time Administrative Assistant to support our government customer.  As an Administrative Assistant in a dynamic work environment, you will perform the following types of duties:  

  • Receive visitors and telephone callers. Screen those who can be referred to other staff or assisted directly, and refer to the executive only those he/she must personally deal with. Provide the executive appropriate background information prior to referring messages,

  • Type correspondence, reports, records and technical papers. This may include tables, charts, graphs, and presentations as well as various government forms such as requisition forms.

  • Proofread outgoing correspondence to ensure proper format and conformance with procedural instructions, and screen for grammar, spelling errors, punctuation, and content.  Determine that all necessary incoming and background material is attached to the file.

  • Compose replies to general inquiries not requiring a technical knowledge of the program’s under the control of the office, such as letters of acknowledgement, acceptance of invitations, and cancellations. Follow up on routine correspondence of a non-technical nature in the executive’s name or in his or her own name as secretary to the executive.

  • Search for, assemble, and summarize information from files and other documents as requested by the executive or office staff in order to reply to correspondence, prepare reports, briefing papers, etc.

  • Arrange for meetings/conferences, including such matters as location, making reservations for room, schedule, agenda, and notifying all participants as requested by the executive or office staff.  Assemble materials to be handed out at meetings/conferences.

  • Assist in the preparation of agendas for meetings, contact attendees of meetings, prepare correspondence and minutes of meetings and distribute these materials.

  • Make travel arrangements for personnel as requested. This may include hotel reservations, plane and train tickets, travel advances, travel authorization requests, travel vouchers, and itineraries.

  • Maintain the executive’s calendar and schedules, appointments, and meetings upon own initiative based upon personal knowledge of workload and current issues of importance.  Remind the executive of appointments and brief him/her on matters to be considered before the scheduled meeting. On own initiative, reschedule appointments when it becomes apparent that the executive will not be able to meet previous schedules.

  • Manage the executive’s office files, which may involve establishing new files and disposing of outdated or otherwise unneeded records.

  • Prepares purchase requisitions (PRs) in PRISM.

  • Assists with inactive obligation closeouts as assigned by office point of contact.

REQUIRED SKILLS:

  • Proficiency in Microsoft Office (Word, Excel, Outlook)

  • Ability to work as a team player but to also work independently

  • Excellent written and verbal communication skills

  • Well organized; Strong Time Management skills

QUALIFICATIONS:

  • Certification in an area of Business OR an Associate Degree OR a Bachelor Degree

  • Minimum 4 years of experience in general administrative office work; The work experience requirement may be waived for candidates with a Bachelor Degree.

This is a full time benefited position at a competitive wage. Job is located at the Federal Building, 709 West 9th Street, dowtown Juneau.

To apply, please send a resume and cover letter to April Perry at aperry@aotechinc.com. If you have any questions, please call April at 240-485-7987.

Contact: April Perry
Contact at: 240-485-7987
aperry@aotechinc.com
Closing Date: August 15, 2018