University of Alaska Southeast

Job Posting

Company: Pragmatics Inc.
Location: Juneau, AK
Position: Administrative Assistant
Requirements: See Job Posting for details
Summary:

Description

Would you like to perform rewarding work while contributing to the success of an established, growing company?   Pragmatics, Inc. is seeking a Temporary Administrative Assistant (Runs through September, but great chance it will become a permanent opening) to support our client on a major federal agency IT support contract in Juneau, Alaska. As an Administrative Assistant, you will be performing the following responsibilities:

  • Typing correspondence, reports and memos. 

  • Answers and screens calls. 

  • Receives and directs visitors. 

  • Opens and distributes mail. 

  • Maintains computer based and paper files. 

  • Schedules and maintains a calendar of appointments, meetings and travel itineraries. 

  • Resolves routine questions and problems. 

  • Processes travel reservations, requests, authorizations, and vouchers using Gov Trip and Branch/Division processes. 

  • Processes travel reservations, requests, authorizations, and vouchers using an automated travel system and Branch/Division processes. 

  • Processes civil service employee LDR; leave requests; and time and attendance using an automated system.

  • Provides technical writing in support of branch requirements for FAA orders, correspondence, and other branch communications. 

  • Maintains the various databases including travel, library, correspondence, etc. as directed. 

  • Maintains the knowledge sharing databases and other communications media to ensure effective and up-to-date communication among branch personnel. 

  • Maintains the control database to ensure accurate and up-to-date control status is reflected for all FAA orders and other legal documents. 

  • Provides the necessary reports and status metrics required by branch management.  Designs spreadsheets and maintains databases. 

  • Assists in the preparation of a variety of reports. 

  • Requires practical knowledge of computer applications such as Microsoft Office products, word processing, spreadsheet, database, and presentation software. 

  • Works independently under general supervision or as part of a team on special and ongoing projects.

Required skills

  • Requires a minimum of 6 months relevant experience in performing the above duties. 

  • Basic computer knowledge and software (MS Office) Word, Excel, Power Point.

Education and years of experience

  • 2-year Associate’s degree required. 

  • Requires a minimum of 2 years of relevant experience in performing the above duties.  Associate’s degree may be waived with at least 4 years of relevant experience in performing the related duties listed above. 

  • Requires practical knowledge of computer applications, such as Microsoft Office products; and other word processing, spreadsheet, database, and presentation software.

Clearance

Ability to obtain and maintain a FAA Public Trust Clearance

Contact: Adam Schmitt
Contact at: (703) 890-8462
SchmittA@pragmatics.com
Closing Date: Open until filled