University of Alaska Southeast

Job Posting

Company: SEARHC
Location: Juneau, AK
Position: HRIS Specialist/HR Administrative Assistant
Requirements: See job description
Summary:

SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.

 

Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health, dental, and vision benefits, life insurance and long and short-term disability, and more.

Job Overview:

This position provides HRIS and administrative support. This position ensures data integrity, may help test system changes, and analyze data flows for process improvement opportunities. Will work with Consultants and internal staff in order to complete projects and optimize HRIS features. Will use a variety of reports i.e., ad hoc, scheduled and standard reports, queries, summaries and analyses from various databases for ongoing customer needs. Provides and maintains positive and accurate communication with managers, supervisors, and employees

Responsibilities:

  • Data Entry: Responsible for accurately entering information into HRIS. Ensures Annual Step Increases (ASIs) are accurately completed with data entry. Provide staff with technical advice on appropriate HRIS data entry.
  • Reports: Runs regular reports for HR and other departments. Creates ad hoc reports as requested.
  • HRIS: Works with Consultants and internal staff to troubleshoot HRIS issues; to develop various user reports to audit and maintain accurate data; and to update the HRIS. Continuously increases both HR and HRIS application/tools knowledge. Develops and recommends process/customer service improvements. Develops user procedures, guidelines, and documentation. Provide technical support and training on the HRIS.
  • Position Control: Updates and tracks position creations and changes by coordinating with the Finance Department and managers and supervisors and HR staff, and reconciles discrepancies in position data. Maintains and updates the SEARHC position database. Audits the HRIS and resolves discrepancies.
  • Administrative Support: Provides administrative support for the HR office to include but not limited to: meeting and greetings visitors, copying, filing, assists visitors with completing forms/paperwork, ordering office supplies, and maintaining office equipment. Performs audits of personnel files and other HR files. Completes verifications of employment.
  • New Hire Orientation: Assists with new hire orientation process including making sure all documents have been properly copied and assembled, providing notifications regarding orientation schedules. Prepares new personnel files for new hires. Has responsibility for the timely filing of all personnel documents and updating of personnel files.
  • Other duties as assigned.

Qualifications:

Education/Experience

  • Associate’s Degree with emphasis in Human Resources Information Systems, Human Resource Management, Business Administration, Computer Science, Education or Information Technology or equivalent experience.
  • 3 years of relevant work experience. Additional education may be considered in place of experience.

Knowledge, Skills & Abilities

  • Knowledge of computer database systems.
  • Knowledge of customer service concepts and procedures.
  • Knowledge of algorithms.
  • Skill in operating a personal computer using a variety of software applications.
  • Skill in analyzing systems to decide on course of action.
  • Skill in communicating technical issues to personnel.
  • Ability to effectively troubleshoot technology challenges.
  • Ability to communicate verbally and in writing regarding HR and HRIS processes.
  • Ability to analyze processes and develop and design effective systems to report and maintain

To view job posting and to apply, please go to: https://careers-searhc.icims.com/jobs/3974/hris-specialist--hr-assistant/job

Contact: Romee McAdams
Contact at: romeem@searhc.org
Closing Date: Open Until Filled