This policy will apply to all staff, schools, campuses, and departments at UAS.
Web Strategy Committee
The UAS Web Strategy Committee is a consensus-based committee, accountable to the UAS Executive Cabinet, co-led by the regional web designer and web developer. The committee is comprised of representatives from each UAS campus and key regional departments. Three members of the committee have been appointed by the Provost, three by the Vice Chancellor for Enrollment Management, and two each by the Ketchikan and Sitka Campus Directors.
The UAS Web Strategy Committee is responsible for:
- Analyzing current web strategies and identifying opportunities for improvement
- Setting UAS web operational standards and guidelines
- Planning and coordinating ongoing web projects
- Promoting “best-practices” to department content creators
- Reviewing future directions and presenting recommendations to UAS leadership
- Recommending UAS web policies
In fulfilling these responsibilities, the committee strives to:
- Coordinate UAS web technologies to ensure they interoperate as a coherent whole;
- Convey one UAS brand with a consistent design and navigation scheme;
- Support UAS departments in the efficient fulfillment of their objectives;
- Include the perspective of UAS stakeholder groups including Faculty Senate and Student Government.
The UAS executive cabinet formalized and chartered the UAS Web Strategy Committee on September 5, 2012.
Content Management System
All content will be published from the Content Management System to UAS servers. Do not put UAS content on external servers or websites. Exceptions will be made on a case by case basis for items that need to be handled differently - such as large media files or databases. This will be determined initially by the web development staff. If one wishes to escalate the request they may submit a written justification for the exception to the Web Strategy Committee who will forward it to the Executive Cabinet with comment.
If one is given permission to directly upload files to the web server, it will only be for the type of files specified. It will not be used to circumnavigate the CMS templates, but should work in coordination with them. This access can be rescinded at any time. A written agreement may be requested.
- The CMS will allow for a single source of content and multiple ways to deploy it.
- The CMS will empower each department to create and maintain their own content.
- Training materials will be available online and training will be given as needed.
One university with three campuses:
The UAS public website will be presented based on the user's role before location. Users - student, staff, faculty, or alumni are at the first level followed by location - Juneau, Ketchikan, Sitka, or e-Learning (distance). This helps to create a single location for each UAS wide service with sub pages for location based variations. Good examples of regional websites include:
UAS branding is developed by the office of Public and Media Relations. Secondary branding for each department is presented in the custom configuration for that department's web pages. This can include images and a color scheme that is complementary to the overall UAS templates.
The UAS logo and rules for its use are developed by the office of UAS Public and Media Relations. Secondary branding for each department is presented in the custom configuration for that department's web pages. No other logos will be used.
Single Sign on Portal
UAS will have a single sign on portal (UAS Online currently) which will allow all UAS faculty, staff, and students to find all their UA courses, UAS email, role-based announcements, and portfolios. Other applications like social media will be deployed as developed. the Portal will have customization features so each user can create their own unique interface (appearance, tabs, channels).
UAS Web Course Policies and Strategies
UAS will offer all course websites on the Blackboard Learn server housed here at UAS.
The UAS Provost and Faculty Senate have expressed the goal of maintaining established policies and strategies concerning web course management, to the greatest extent possible. These currently include:
- An active course site is created for every UAS course section as soon as the course schedule is published.
- While access to some content and activities may be restricted to class participants, the UAS course sites are visible to the public.
- Course sites are retained indefinitely.
- Design of the system should maximize student interactivity and program and faculty control.
- A course syllabus must be posted either by faculty or their department.
- Course sites are used to deliver formal student course ratings at the end of each semester.
The Blackboard system will be integrated into the existing UAS web portal to support web single-sign-on and continued access to prior semester courses. View or Download the UAS Strategic Direction for Web Course Management Document.