University of Alaska Southeast

The CMS information provides the authoritative information for all the UAS directories, the faculty/staff web listings, the print directories, and the phone directories.

It is the responsibility of each department CMS manager to ensure that their personnel files are correct and up to date.

Each individual has a web page in the 'dir' folder at the root level of the CMS and the UAS website. Each dir (representing a single employee) can have several references place into the 'directory' folder to show where they fit into the organizational structure of UAS. The combination of the information in the dir file and its 'references' in the directory, create our University directories.

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Each faculty and staff at UAS has a web page that is created in the CMS in the folder named 'dir.'

There is another folder named 'directory' which is a structure of folders like the organization of UAS faculty and staff. Once a web page is made in the 'dir' folder, a reference to that page is then placed in the directory's folder that would coorespond to their position at UAS.

A staff or faculty may be listed in one or more 'directory' sub-folders, but they only have one web page in the 'dir' folder

Prepare Personnel Photo

  1. Take a photo of the new person.
  2. Resize the photo.
  3. (Info on how to prep a photo for the CMS)
  4. Upload image into the CMS. In the dir folder there is a images fodler. Name the image with uausername.jpg, ex: swhale.jpg
  5. Publish the image to the live server.*

*NOTE: If the image is not published live, you will not see it when you add it to the person's web page in the CMS.

import an image

Create a new personnel web page.

  • New>_uas>_common>personnel.
new personnel page

Name the file properly

  • Make the 'System Name' the person's UA username*.(The new file will automatically go into the 'dir' file.)
*NOTE: This is normally a person's first and middle intial followed by their last name, but make sure to have thier official username. If they have no username, because they are not an official employee of the University, name the file as follows:z-lastname-location-of-reference-file.		system name and folder

Fill out the information

  1. Fill in as much information as possible
  2. Add a link to the photo that you brought into the CMS. (Click on the orange square icon and navigate to the image you uploaded in the first step.
link to image

Create a reference (alias) to the department directory

  • Make a 'Reference*' for the new file.

*NOTE: A 'Reference' is like an alias. It points to the actual file, and will be indexed by the CMS as if it were the original file, but it has no content in itself. Multiple References can be made to the same file, which means that a staff person can be listed in more than one department while their information is always kept current in only one location.

create a reference

Select Directory folder

  • Select the sub-folder in the Directory Folder to place the Reference. (The folder location mimics the UAS organization structure.)
select folder for reference

Publish the new personnel file.

  • Publish to the live server.
publish new personnel file

Publish the staff pages

Publish the page(s)* where the new personnel will be listed.

*NOTE: This is the page that would correspond to the placement of the Reference file. So, if a reference were put in a sub-folder for ITS, then the ITS staff page would need to be published to show the new person with a link to their new web page.

publish the staff list page

view video

Delete all reference files

Select the Reference(s)* in the directory sub-folders and delete.

*NOTE: A 'Reference' is like an alias. It points to the actual file, and will be indexed by the CMS as if it were the original file, but it has no content in itself. Multiple References can be made to the same file.

TIP: To find these files, start to delete the personnel page as in the next step, but don't submit. The dialog will show you all the reference locations. Right click to each one (open in separate window or tab) and delete them. When they are all deleted you can finish deleting the personnel page.

delete reference

Delete the original personnel page and associated files.

  • It is in the 'dir' folder with the person's UA username as the system name.
  • Delete thier image that is used for thier web page.
  • Delete any other related files - pdf or docs to which the page links.
delete file

Publish the staff pages

Publish staff page*(s) where that person was listed.

*NOTE: This is the page that would correspond to the placement of the Reference file in the directory folder. So, if a reference were put in a sub-folder for ITS, then the ITS staff page would need to be published.

publish the staff list page

Find the page

dashboardOn your CMS homepage dashboard in the 'Create / Manage Content' window a link named 'Home Help and Links'. Click that link.


address listIt takes you to a page of links with a sidebar. Choose your campus from the sidebar and click. Then click on "Addresses' in the sidebar. You will then see all the departments listed. Click on your department and it will take you to your department address page.


Department Address pageEdit, submit, & publish the page

Make changes and submit. This is also where you may include or change your department hours. Publish the address page.


address boxPublish the department site

These changes will be reflected on all your department pages, so go to your department folder and publish to the live server.