The CMS information provides the authoritative information for all the UAS directories, the faculty/staff web listings, the print directories, and the phone directories.
It is the responsibility of each department CMS manager to ensure that their personnel files are correct and up to date.
Each individual has a web page in the 'dir' folder at the root level of the CMS and the UAS website. Each dir (representing a single employee) can have several references place into the 'directory' folder to show where they fit into the organizational structure of UAS. The combination of the information in the dir file and its 'references' in the directory, create our University directories.
Each faculty and staff at UAS has a web page that is created in the CMS in the folder named 'dir.'
There is another folder named 'directory' which is a structure of folders like the organization of UAS faculty and staff. Once a web page is made in the 'dir' folder, a reference to that page is then placed in the directory's folder that would coorespond to their position at UAS.
A staff or faculty may be listed in one or more 'directory' sub-folders, but they only have one web page in the 'dir' folder
Prepare Personnel Photo
*NOTE: If the image is not published live, you will not see it when you add it to the person's web page in the CMS.
Create a new personnel web page.
Name the file properly
Fill out the information
Create a reference (alias) to the department directory
*NOTE: A 'Reference' is like an alias. It points to the actual file, and will be indexed by the CMS as if it were the original file, but it has no content in itself. Multiple References can be made to the same file, which means that a staff person can be listed in more than one department while their information is always kept current in only one location.
Select Directory folder
Publish the new personnel file.
Publish the staff pages
Publish the page(s)* where the new personnel will be listed.
*NOTE: This is the page that would correspond to the placement of the Reference file. So, if a reference were put in a sub-folder for ITS, then the ITS staff page would need to be published to show the new person with a link to their new web page.
Delete all reference files
Select the Reference(s)* in the directory sub-folders and delete.
*NOTE: A 'Reference' is like an alias. It points to the actual file, and will be indexed by the CMS as if it were the original file, but it has no content in itself. Multiple References can be made to the same file.
TIP: To find these files, start to delete the personnel page as in the next step, but don't submit. The dialog will show you all the reference locations. Right click to each one (open in separate window or tab) and delete them. When they are all deleted you can finish deleting the personnel page.
Delete the original personnel page and associated files.
Publish the staff pages
Publish staff page*(s) where that person was listed.
*NOTE: This is the page that would correspond to the placement of the Reference file in the directory folder. So, if a reference were put in a sub-folder for ITS, then the ITS staff page would need to be published.
Find the page
On your CMS homepage dashboard in the 'Create / Manage Content' window a link named 'Home Help and Links'. Click that link.
It takes you to a page of links with a sidebar. Choose your campus from the sidebar and click. Then click on "Addresses' in the sidebar. You will then see all the departments listed. Click on your department and it will take you to your department address page.
Edit, submit, & publish the page
Make changes and submit. This is also where you may include or change your department hours. Publish the address page.
Publish the department site
These changes will be reflected on all your department pages, so go to your department folder and publish to the live server.