Create a new personnel file

Each faculty and staff at UAS has a web page that is created in the CMS in the folder named 'dir.'

There is another folder named 'directory' which is a structure of folders like the organization of UAS faculty and staff. Once a web page is made in the 'dir' folder, a reference to that page is then placed in the directory's folder that would coorespond to their position at UAS.

A staff or faculty may be listed in one or more 'directory' sub-folders, but they only have one web page in the 'dir' folder

Prepare Personnel Photo Take a photo of the new person. Resize the photo. (Info on how to prep a photo for the CMS) Upload image into the CMS. DO NOT put it in the dir folder. Put it in your department images folder. Publish the image to the live server.* *NOTE: If the image is not published live, you will not see it when you add it to the person's web page in the CMS.
Create a new personnel web page. New>_uas>_common>personnel.
Name the file properly Make the 'System Name' the person's UA username.(The new file will automatically go into the 'dir' file.) NOTE: This is normally a person's first and middle intial followed by their last name, but make sure to have thier official username. If they have no username, because they are not an official employee of the University, name the file as follows:z-lastname-location-of-reference-file.
Fill out the information Fill in as much information as possible Add a link to the photo that you brought into the CMS. (Click on the orange square icon and navigate to the image you uploaded in the first step.
Create a reference (alias) to the department directory Make a 'Reference' for the new file. NOTE: A 'Reference' is like an alias. It points to the actual file, and will be indexed by the CMS as if it were the original file, but it has no content in itself. Multiple References can be made to the same file, which means that a staff person can be listed in more than one department while their information is always kept current in only one location.
Select Directory folder Select the sub-folder in the Directory Folder to place the Reference. (The folder location mimics the UAS organization structure.)
Publish the new personnel file. Publish to the live server.
Publish the staff pages Publish the page(s)* where the new personnel will be listed. *NOTE: This is the page that would correspond to the placement of the Reference file. So, if a reference were put in a sub-folder for ITS, then the ITS staff page would need to be published to show the new person with a link to their new web page.