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The University of Alaska Southeast is pleased to host minors in our classrooms and on our campuses, and holds the protection and safety of minors in high priority. We are committed to providing every employee with training to ensure the protection of minors who access our campuses and services. Training requirements and additional information about protection of minors can be found in the University of Alaska Board of Regents Protection of Minors Regulation or below in FAQs. 

If you are interested in developing a program, activity, or camp involving minors, there are additional requirements outlined in regulation or on this website. 

For more information, see our FAQs or contract Dan Garcia, UAS Health and Safety Manager at 907-796-6077 or djgarcia@alaska.edu

Protection of Minors BOR Policy and Regulation

Forms and Documents

Registrations Process

Frequently Asked Questions

If you work with minors for your job at UAS you may need a background check if you are alone with minors or they are under your care, custody, or control. If you have been doing these tasks in the past and have not had a background check, you will need to have one completed before you continue your work with minors.

All Authorized Adults and Supervised Adults must annually complete protection of minor and mandated reporter training courses and must complete those courses prior to having contact with or access to minors. UAS employees can obtain their training through the UAS Health and Safety Office 796-6496.

Additional Guidance Regarding Protection of Minors

For additional guidance regarding protection of minors, refer to the "Minors at UA" section at the Systems Office of Risk Services Procedure and Guide Library webpage.

Protection of Minors Committee

Online Registration

If a minor is participating in a UAS program, event or activity and there is an expectation that UAS personnel (including staff, faulty, students, and/or volunteers) will provide supervision for that child (or children), the program, event or activity must be registered. Supervision by UAS is expected if there is no parent and/or third party chaperone present during the activity.

If a third party group is bringing minors to campus to participate in a UAS hosted program, event or activity and it is not a public event, the program, event or activity must be registered.

If a third party is using facilities and space on the UAS campus to provide a program, event or activityinvolving minors, it must be registered.

Performances or events open to the general public and not targeted to minors (e.g. athletic events, concerts, plays, etc).

Activities occurring within the context of a numbered UA academic, non-credit, or continuing education course.

K-12 Schools and K-12 School Districts visiting UA outside of a UA Sponsored Program, visiting outside of a UA Sponsored Activity, or operating a program on a UA campus are exempt from this regulation, but must abide by their own supervisory requirements and certifications, including the ratio of authorized adult(s) to minors. The K-12 School or K-12 School District shall be responsible for the care of its minors at all times.

Child care providers visiting UA outside of a UA Sponsored Program or UA Sponsored Activity are exempt from this regulation, but must abide by their own supervisory requirements and certifications, including the ratio of authorized adult(s) to minors. The child care provider shall be responsible for the care of its minors at all times.

Complete registration is required 30 days prior to the start of event, activity or program.

Registration for UAS sponsored programs, events and activities

Step 1: Have you reviewed the UA Protection of Minors Regulation?

Yes/No

Step 2: Have you completed the UA Protection of Minors Training?

Yes/No

Contact the UAS Health and Safety Office to sign up for online Protection of Minor training. Phone: (907) 796-6496

Step 3: Have you discussed your intention to initiate an event, activity or program that involves minors with your Dean/Director/Supervisor?

Yes/No

Step 4: Complete the Online Registration form for your UA sponsored event, activity or program:

For an example of a completed registration form: Example of Completed Registration

Link to Online Registration Form

Step 5: Provide a completed Standard Application and Background Check Form for each Authorized Adult and Supervised Adult:

Standard Application

Background Check Form

Step 6: Authorized and Supervised Adults require Protection of Minor training.

Contact the UAS Health and Safety Office to sign up for online Protection of Minor training. Phone: (907) 796-6496

Step 7: Screening of Authorized and Supervised Adults.UAS Human resources will review the standard applications and conduct interviews with each Authorized and Supervised Adult that you specify.Background and National Sex Offender Registry checks will be conducted if not done in the last 3 years.

Step 8: Confirmation.Once your registration is reviewed for completeness and screening has been accomplished, you will receive an e-mail confirmation that Protection of Minors provisions have been satisfied.

Registration for Non-UAS Third Party programs, events and activities

Step 1: Have you reviewed the UA Protection of Minors Regulation?

Yes/No

Step 2: Complete the online Registration form for your event, activity or program:

For an example of a completed registration form: Link to Example of Completed Registration

Link to Online Registration Form

Step 3: Complete a Facilities Use Agreement setting forth the specific facilities to be used, the dates and hours of permitted access and other terms applicable to such use including rental fees.The following risk management provisions are contained within the Facility Use Agreement.

The participant release agreement that shall defend, indemnify and hold harmless the University, its Board of Regents, officers and employees, from and against any and all claims, causes of action, losses liabilities, damage or judgments directly or indirectly related to any mental or physical injury or death arising out of its contact or its conduct or the contact or conduct of its directors, employees, subcontractors, agents or volunteers with minors including sexual abuse of minors as defined by Alaska statute.

An insurance rider, endorsement, or secondary policy shall be purchased that names the University as an additional insured and covers and protects the University from claims and losses for the abuse defined above and provide the University with a copy of that rider prior to the commencement of work under this contract. The Campus Risk Manager will have the authority to waive this requirement with written approval from the Chief Risk Officer and the UA General Counsel’s Office.

Demonstrate through attestation/certification that all employees, directors, subcontractors, agents or volunteers that may have contact with minors shall:

  1. Be trained and certified in the identification, prevention and reporting of the sexual abuse of minors;
  2. Undergo a local, state, and nationwide criminal background check and national sex offender registry check;
  3. Be prohibited from working under this contract involving minors if they:

i. have been convicted of a crime of violence, neglect, reckless endangerment, or abuse against a minor or vulnerable adult;

ii. are a registered sex offender;

iii. have been convicted of possession of child pornography.

  1. Adhere to the contractor’s written policies related to the supervision of minors. At a minimum the contractors supervision procedures should include:
  1. Minimum adult to minor ratios;
  2. How to supervise minors during overnight activities;
  3. A signed Code of Behavior;
  4. How to supervise minors during activities that are associated with water use, including, but not limited to pools, showers, bathing areas, swimming, etc.;
  5. How to supervise minors during transition times, including drop-off and pick-up;
  6. Mandatory reporting of incidents or allegations of sexual misconduct, (involving adults or minors) according to existing University procedures.

Link to Facility Use Agreement

Failure to satisfy risk management provisions may result, at the University’s sole discretion, in immediate termination of a contract for cause, without regard to any other termination provision.

Step 4: Confirmation.Once your registration and facility use agreement are reviewed for completeness, you will receive an e-mail confirmation that Protection of Minors provisions have been satisfied.

 
 

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