Creating Breeze Live Meetings

Click here for a Breeze Presentation created by Macromedia explaining the meeting creation process

First sign into the Breeze server at the following URL

http://breeze5.uas.alaska.edu.

To open the meeting creation wizard, click on the meeting tab and then click on the New Meeting button. This will open the meeting creation wizard.

Entering the Meeting Information

• Meeting Name: Enter the name you would like to give the meeting.
• Custom URL: Allows you to customize the link to the meeting.
• Summary: Enter a summary for the meeting (special instructions or meeting description).
• Start Time: Use the drop down boxes to enter the starting date for the meeting.
• Duration: Provide the expected duration of the meeting. Note that the meeting can continue past the expected duration without making any further changes.
• Meeting Access: The final option will allow you to control who has access to the meeting. There are two options.
  • The first option will allow only registered users or allowed guests to attend the meeting. A registered user is someone who has an account on the Breeze server, which excludes students. The accepted guest option will allow anyone to attend the meeting with your permission. When they enter the meeting room, they log in as a guest and a notification is sent to you as the presenter, who must approve their entry into the meeting room.
  • "Anyone who has the URL for the meeting can enter the room" allows anyone may enter the room to whom you have given the URL for the meeting. This solution is best for students. Make sure you provide them with a standard for the name they use when they log in so you can easily identify them in Breeze. Example: First Name and Last intial.

You do not need to enter any further information to create a meeting. Click on the Finish button. A new page opens showing the URL for the meeting (see image below). You may now copy and paste the URL in UASOnline to give students access to the meeting.You may also enter the meeting room at this time by clicking on the enter meeting room button.

Locking the Meeting Room

If you wish to prevent participants from entering the meeting room before the meeting begins, you must lock the meeting by stopping it. This setting can be found in the meeting room itself.

To stop the meeting perform the following steps:

Enter the meeting room by:

• Pasting the meeting URL into the browser address box
  OR
• By logging on to the Breeze server, clicking on the More link under "My Scheduled Meetings" and then clicking on the "Enter" button next to your meeting.

When you have entered your Meeting click on the Meeting in the menu bar located at the top of the screen. Select the Place Participants on Hold option from the dropdown menu. A dialog box opens allowing you to enter a message to display to the participants when they try to enter the meeting room. Enter the message and click the OK button. A small red hold icon now appears in the menu bar near the upper right hand corner of the meeting window.

To start the meeting click on red hold icon, and click on the Start Meeting Link. The meeting room will now be open for the participants. Participants who try to enter the room before the meeting is started can leave the browser window open. When the meeting begins, the meeting room will then open without any further action by the participant.