FACULTY EMPLOYMENT
EVALUATION

Faculty Evaluation File

Only the contents of the official current personnel file will be considered in making personnel management decisions relevant to the employee. Information not contained in the personnel file may be considered only if a “specific identifying reference” to the material is contained in the file, or if recently prepared information has not yet reached the file in the normal course of business.

“Specific identifying reference” must be specific insofar as it clearly appears in an appropriate section of the application. Should specific reference be made to work being accomplished or in process, the work should be included as an exhibit (e.g., a paper, article, book chapter, or book). Such material may not be added to the file at a subsequent review level except if the material is “in press” or otherwise in the process of being prepared; if not included among exhibits to the file, the status of such work should be made clear. Such work may be added to the file after the deadline for preparation only if it subsequently becomes available during the “normal course of business.”

Sole Source Upon Which Evaluations Are Based:

The faculty evaluation file, made up of two parts, will be the sole resource upon which all faculty evaluation reviews are based. The faculty evaluation file is distinct from the official personnel file, which is maintained in the Office of Personnel and contains such employment information as a faculty member’s salary and benefit records. Knowledge or perceptions of reviewers gained beyond the evaluation file concerning performance is not admissible and must not influence evaluation decisions. All decisions must be based solely and specifically on the evaluation file. Information to come from such sources as interviews with candidates must be based on information clearly specified and documented in the evaluation file.

08/07