FACULTY EMPLOYMENT
EVALUATION

Organization of the Faculty Evaluation File for Retention, Promotion and Tenure of Tenure Track Faculty Members

The first part of the evaluation file for each faculty member is maintained by the Office of the Provost and includes the permanent records of a faculty member’s performance and evaluation history, including such areas as the following:

1. Written evaluations for each evaluation cycle and faculty member responses.

2. Faculty Workload Agreements.

3. Faculty Annual Activity Reports.

4. Summaries of Student Ratings of Instruction, including individual comments.

5. Mastery of Subject Area Documentation (official transcript showing highest degree(s) attained). Such document(s) may be requested from UAS Personnel or supplied by way of official transcripts or copies sent to Personnel.

6. Sabbatical and other leave applications and reports.

7. Other materials regarding appointments and assignments.

8. Current resume.

The Office of the Provost will assist in the maintenance of the faculty evaluation files; however, individual faculty members are responsible for assuring that their files are accurate and complete. Faculty members are strongly urged to review and update their files on an annual basis. These files are available to faculty members during normal working hours at the Office of the Provost.

The second part of the evaluation file consists of support materials that are appropriate to the action at hand (i.e., regular full review, five-year review, application for promotion, tenure, and/or sabbatical leave). The following list of documents is recommended (as appropriate):

1.Memorandum of application addressing how the faculty member meets the criteria of the action at hand. This can take the form of a brief self-evaluation noting highlights and accomplishments. Let it serve as a guide to reviewers to the messages you do not want overlooked in your supporting documents such as your personality, your approach to teaching and your philosophy.

2. Table of Contents.

3. Current resume.

4. Teaching-Primary Assignment materials such as course syllabi, sample tests, awards received by students.

5. University Service demonstrated by such things as work on University committees and task forces, participation in faculty governance, colleague assistance, administrative work, and work with students beyond formal teacher-student relationships.

6.  Public Servicedemonstrated by such things as professionally related and publicly recognized service to constituencies external to the University, including public and private sector groups, governmental agencies, elementary and secondary schools, boards, commissions, committees, public interest groups, community groups, businesses, and urban and rural residents; successful design and implementation of technology-transfer programs to external constituencies; application of directed research to the needs of constituencies; recognition, awards, and honors from constituent groups; and reputation among peer deliverers of public service.

7.  Research/Creative activity materials, if applicable, such as publications, papers presented, contracts for publication, research progress reports, exhibit awards, performance programs.

8.  Overall Professional Development, including such elements as commentary on workshops, conferences, and activities with professional associations.

9. Current sabbatical leave application or sabbatical report, if applicable.

10.  Letters of peer recommendation both internal to UAS and external to UAS, to be solicited by the faculty member and must be included on the date of submission of file to the first level of review.

11.  Other materials faculty members consider pertinent to this review.

08/07