ADMINISTRATIVE POLICES

ID Cards: Faculty members should obtain a current photo identification card issued by the University. ID cards may be obtained or renewed at the Student Activities office. ID cards are University property.

Keys: Faculty members should request keys from their immediate supervisor. When keys are ready, they must be picked up at the Facility Services office. When employees leave University service, they should return their keys to the Facility Services office.

Personal Property on Campus: The University does not assume responsibility for personal property on the campus. Anyone using personal property on campus or in projects off campus is expected to provide his/her own insurance coverage. With prior approval, and under specific and limited situations or circumstances, the University may accept responsibility of a limited nature where it is in the best interest of the University to do so. Inquiries as to what equipment can be covered and under what circumstances should be made to the Facility Services - Risk Management Officer.

Personnel File: The Personnel Office maintains each employee’s official personnel records. When an employee moves, changes marital status, changes beneficiary, or obtains an additional degree, it is essential that this information be submitted to Personnel for modification of the appropriate records. It is important that each individual’s file be kept up to date. This personnel file is separate from the faculty evaluation file maintained in Academic Affairs - Office for tenure-track faculty.

Direct Payroll Deposit: The University encourages all employees to participate in “direct deposit” of paychecks to personal bank and credit union accounts. Employee paychecks are credited to designated accounts on the payday. Direct deposit is more convenient for employees and the employer than other means of disbursement. Employees who elect direct deposit are sent a check stub by U.S. mail on payday, which includes the standard information regarding compensation, deductions, and leave accruals. Forms for enrolling in the direct deposit program are available from campus personnel offices.

Smoking: In compliance with Alaska statute, smoking is prohibited in all UAS buildings.

Student Conduct: The concept of rights and freedoms carries with it corresponding responsibilities for which the claimants are accountable. Students, as well as all other members of the University community, while enjoying the same constitutional and civil rights guaranteed all citizens, are also subject to obligations that accrue to them by virtue of their membership in the academic community. All members of the University community have a strong responsibility to protect and maintain an academic climate in which the freedom to learn can be enjoyed by all. The “Student Conduct Code,” which is contained in the Academic Catalog, lists student rights, student and institutional responsibilities, student conduct regulations, disciplinary action and procedures, judiciary action, and appeal and grievance procedure. Faculty and staff are encouraged to read this information in order to assist students in complying with the standards and procedures.

Time Off (BOR 04.06.062): Faculty members receive time off rather than annual leave, which must be taken during times in the contract period as specified by the Chancellor. If not used, time off shall not accrue from one contract period to the next, and no payment is made for time off not used when a faculty member terminates employment.

Time Sheets: Time sheets are required for faculty to report use of temporary disability leave (sick leave), jury duty, military leave, workers’ compensation, leave without pay, or to report all hours worked if any part of the individual’s contract is funded with grant money.

Tutoring by Faculty or Staff: Tutoring for pay by faculty or staff members of individuals or groups of students registered in the University is not permitted by University policy; an exception to this policy is in the case of undergraduate assistants who, with the consent of an appropriate academic authority, may tutor individuals or group of students for pay provided that the students who are tutored are not enrolled in sections or classes taught by the tutor, that the tutor has no advance knowledge of any examinations to be given to the students s/he has tutored, and that the tutor shall have no part in making up the grades for any student whom s/he has tutored. University facilities used by persons who are tutoring for pay may be subject to a rental charge. Syllabi, review questions, outlines, and other teaching devices used in tutoring, if they must be paid for by the students, shall be handled by the University bookstore under the arrangements that prevail for other teaching materials. For tutoring by members of the faculty and staff where no compensation is involved, the University will furnish facilities.

08/07