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Purpose

The purpose of this policy is to document the response expected of staff, faculty, students and contractors in the event a fire is or may reasonably be presumed to exist in University of Alaska Southeast Student Housing in Juneau, AK.

Intent

The intent is assure that all parties involved know what action is expected of them as individuals or organizations in the majority of reasonably foreseeable situations that may arise should a fire or the possibility of fire exist in UAS housing.

It is the intent that no person will place themselves in danger, actions under this plan are to be undertaken only if they may be done so safely without endangering one’s self.

Information

This policy is supplemental to and is to be used in support of the Emergency Action Plan (EAP).

Alaska Statute 18.70.075. Authority of Fire Department Officers; Penalty.  Reads in part “(a) A fire officer of a municipal fire department or a fire department registered under AS 29.60.130, while providing fire protection or other emergency services, has the authority to (1) control and direct activities at the scene of a fire or emergency; (2) order a person to leave a building or place in the vicinity of a fire or emergency, for the purpose of protecting the person from injury.

(b) An owner or occupant of a building or place specified in this section or any other person on the site of a fire or other fire department emergency who refuses to obey the order of a fire officer of a municipal or registered fire department in the exercise of official duties is guilty of a misdemeanor, and upon conviction, is punishable by imprisonment for one year, or by a fine of not more than $1,000, or by both.

Once a fire official has reason to believe that a fire may exist, that official has complete legal control of the fire scene.  That individual, by law, is in charge superseding the normal control that an owner might expect to have over their property.

Definitions

"Give the alarm" mean to alert residents of student housing and the fire department by use of a fire alarm or detection system or by such other means that a prudent person might use to rouse other persons and alert them to possible danger. This may include but is not limited to using their voice or pounding on doors.

"Incident commander" is the senior most qualified person on the scene of an emergency who assumes command authority. Upon arrival of local emergency services this becomes the senior fire officer on scene. This fire officer has the power and authority specified in AS 18.70.075.

"Possibility that a fire may exist" means that a prudent person has sufficient information concerning the possibility that a fire may exist that it would cause them to take action in their own affairs.

"Supervisory service" is the firm that monitors the operative condition of fixed fire suppression and alarm systems for the protection of life and property as a contractor for the University of Alaska Southeast.

Responsibilities

Director of Residence Life

  • The Housing Director must maintain a copy of the Emergency Action Plan and this policy in an accessible location and provide a copy to the Residence Life Coordinator.
  • The Director shall assure that the Residence Life Coordinator has been trained regarding the provisions of the EAP and this policy at least annually or as changes are made to either document.
  • The Director shall assure that the Residence Life Coordinator posts or causes to be posted evacuation plans as required by the EAP.
  • The Director shall establish written policies clearly establishing appropriate penalties for failure to comply with the provisions of this plan.  The Director may enforce these policies and procedures where residents fail to comply with the provisions of this policy.
  • Persons aggrieved by a decision of the Director may appeal to the Student Resource Center Director.

Residence Life Coordinator

  • The Residence Life Coordinator (RLC) shall attend training on the EAP and this policy at least annually or as required by the Director.
  • The RLC shall post or cause to be posted evacuation plans UAS housing.
  • The RLC shall maintain a complete set of keys, as are necessary, to access and restore the fire alarm systems in student housing in a secure location. 
  • The RLC shall conduct and document fire drills as specified in the Emergency Action Plan.
  • The RLC shall train the other employees as is prudent so they are familiar with the EAP, the fire alarm and evacuation signals, they know their assigned duties in an the event of an alarm, they know evacuation routes, areas of refuge (if any) and the location of exterior assembly areas. 
  • The RLC shall train incoming and returning students concerning the EAP and their responsibilities in the event of a fire emergency.  Written documentation shall be maintained by the RLC for at least two years including at a minimum the name of the instructor, the date of training, a brief description of the training received and the signature of those in attendance.
  • At the direction of the fire department, the RLC may reset or silence the fire alarm system.
  • If the RLC becomes aware of any student who fails to evacuate housing upon activation of the fire alarm and detection system, the coordinator shall advise the Director of Residence Life the name of the student(s) and the facts of the matter for disciplinary action.

Residents

  • Without exception, residents shall evacuate student housing in the event the fire alarm system is activated.
  • Students may not reenter the student housing until cleared to do so by the IC.

Supervisory Service

LJ Alarm is the supervisory service employed by the University of Alaska Southeast.  LJ Alarm may be contacted 24-hours per day at 789-7940.

Upon activation of a fire alarm detection or suppression system, LJ Alarm is automatically notified and will contact 911 two minutes after having received the alarm absent communication from UAS advising that the alarm was accidental or unfounded.

Facilities Services

If there is reason to believe that fire exists, contact the Director of Facilities Services and the Maintenance Supervisor after assuring that the alarm has been sounded and the evacuation of the facility has been initiated. 

General

Upon becoming aware that a fire exists, or the possibility that a fire may exist, a person must immediately give the alarm.

Having given the alarm in the building, local emergency services are to be notified by telephone by dialing 911. If calling from a telephone on the University system the prefix 8 must be first dialed for an outside telephone line.

Having contacted local emergency services, remain on the telephone until specifically advised by the call taker that no further information is required.

Upon becoming aware that a fire exists or may be reasonably presumed to exist, the senior UAS representative present becomes the Incident Commander and remains in command of the event until that command authority is formally passed to and accepted by the next more senior official arriving at the event. The incoming Incident Commander may only assume command authority after being briefed on the current situation.

The Incident Commander shall establish a command post at or near the main entrance to the building that is on fire or may be reasonably believed to be on fire. The IC shall remain at the command post to the extent possible to direct the evacuation efforts of staff, faculty, and students.

The person who gave the alarm should immediately evacuate the building and go to a location near the front entrance. The person who gave the alarm should provide all known facts of the matter to the Incident Commander.

Upon arrival of emergency services, the senior fire officer automatically becomes the IC.

Upon arrival of the fire department, the senior staff member present shall make themselves known to the Incident Commander and make themselves available to assist the IC.

Once a fire alarm has been initiated, no person associated with or in the employee of the University of Alaska Southeast shall cause the responding fire department to terminate its response. Additional information should be provided to responding agencies but in no instance will any person request that a response be terminated. That is a command decision on the part of the fire department.

A fire incident is only to be terminated by the senior fire official.

No person may reenter a building that was or is on fire, or which may reasonably be assumed to be or to have been on fire for any reason until authorized to do so by the Incident Commander.

No person shall silence or reset a fire alarm or detection system or fire suppression system if a fire exists or may reasonably presumed to exist until directed to do so by the Incident Commander or the Maintenance Supervisor or their designee.

The senior UAS staff member shall complete an Incident Report and forward it to Facilities Services as soon after the event as possible documenting all pertinent facts of the matter. If other staff have direct knowledge of relevant facts, additional Incident Reports should be completed.

Evacuation Plan

  • An evacuation plan shall be permanently posted at or near each required exit from UAS housing.
  • Copies of the plan shall be a minimum of 8 ½” x 11” in size.
  • Each copy of the plan will be prepared for the specific location in which it will be posted.
  • Each evacuation plan shall include at a minimum; a floor plan, emergency evacuation routes, the location of manual fire alarm boxes, portable fire extinguishers, and fire alarm annunciators and controls.

System Restoration

The system shall be reset or restored in accordance with the manufacturers operation instructions.

Contacts

To contact the Director of Facilities Services or the Maintenance Supervisor, call Facilities Services at 465-6496 during regular business hours.  During an off hour emergency they may contacted by calling 1-866-999-1822.

Goldbelt Security
(907) 790-1435

Alarm Monitoring
(866)-999-1822

Housing Lodge Desk
(907) 796-6443

Community Advisor (CA) Emergency Cell Phone
(907) 209-6539

Lori A. Klein

Student Resource Center Director

Phone: 796-6529

Email:

Paul J Dorman

Associate Director of Residence Life

Phone: 796-6385 Fax: 796-6387

Email:

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