Check-In
When residents first arrive to move in to their rooms, they should report to the Lodge Desk. After-hours check-ins should be referred to the Community Advisor (CA) on duty by calling the CA cell phone at 209-6539. Check-ins will not be permitted before the start date of the agreements unless approved in advance by the Residence Life Manager. Especially in the fall, students should pay special attention to the opening date and time for housing that is posted in the agreements and on the campus calendar far in advance. These dates should be taken into account before travel plans are coordinated; a lack of attention to these dates does not constitute reason for an early move-in to be authorized.
Residents will complete administrative paperwork for their housing file and receive their keys before being escorted to their room by a Community Advisor. The CA should have completed a Room Condition Form (RCF) for the unit. This document notes the condition of the apartment/suite and its furnishings at the time the resident assumed occupancy. The resident should look over the RCF carefully to make sure that he/she agrees with the assessment, and to point out any additional damages or flaws in the unit before signing it. Any damages or missing furnishings noted when the resident departs will be compared to the RCF, and the resident will be held responsible for any associated damages that appear to have been inflicted during the resident’s stay.
Check-Out
Residents may check out of UAS student housing whenever they choose, but should be aware that they will be held financially responsible for the terms of their housing agreement. See Housing Agreement for details on cancellation and contract breaks. The outgoing resident must notify his or her Community Advisor at least 24 hours in advance of the intended departure time to arrange a formal checkout.
During finals week at the end of the fall and spring semesters, checkout schedules will be posted outside the apartment/suite door of every CA. Family residents and summer students can simply call the CA cell phone to arrange a checkout time with whoever is on duty.
Failure to formally check out, to provide adequate advanced notice, or to show up for a scheduled checkout appointment will result in a $40 improper checkout fee.
- Missing or lost keys will be charged to the student account at the rate of $170 per abloy (room) key (to change the locks and to cut a new set of keys) and $25 per mailbox key.
- All trash and personal items must be removed from the unit.
- Drawers and cabinets should be wiped out, and all surfaces, window sills, mirrors, and windows wiped down.
- All furniture and furnishings should be returned to the rooms they were originally found in.
- Floors should be swept and vacuumed.
- All tacks, staples, pins, and tape must be removed from walls, doors, and ceilings.
Cleaning charges will be assessed at a rate of $40/hour for the time it will take to clean the unit, remove trash or personal belongings, repaint walls, or make minor repairs. Suitemates and apartment-mates should decide in advance who will clean which common area so that all residents contribute to the cleaning of the entire unit beyond the bedrooms.
Though CAs will make note of improper checkout, lost keys, cleaning needs, damages, or missing furnishings on the closeout form, charges will be assessed by the Residence Life Manager. Departing residents will be offered a carbon copy of the closeout form that will show only CA notes and not the corresponding charges yet to be assessed. The closeout form also serves as the document by which outgoing residents specify a forwarding address.
Once a student has left campus, he or she should direct all questions regarding closeout charges and deposit withholdings to the Housing Office, which houses archived files of past residents. Students can expect that any remaining portion of the security deposit will be sent as a check to the student’s forwarding address within four to six weeks of the closeout.
