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General Registration

The University of Alaska Southeast is an open-enrollment institution. We welcome anyone who is interested in taking classes for the semester, whether in the pursuit of a degree or for personal enrichment.

Overview of Registration Steps:

  1. If you are pursuing a degree program, we encourage you to first meet with your Academic Advisor, and to register early in order to reserve seating in the classes you need to progress toward graduation
  2. Search for classes and plan your schedule. Include alternate class choices, should your first choice be unavailable
  3. Register for your classes
  4. Access UAS Resources online

Course Schedule

Search for classes and plan your schedule. Include alternate class choices, should your first choice be unavailable. The course schedule is subject to change and is updated regularly. Most classes in this schedule require minimum enrollment, and students are encouraged to register early.

  • Search for UAS courses (Juneau, Ketchikan, Sitka) & distance courses offered through any UA campus at: UAOnline
  • Search for "Short" Courses offered through UAS. These courses are shorter than full-term courses, have various start and end dates, and have prorated drop and withdraw dates

Prerequisites

Prerequisites indicate the preparation students must have to enter a course. Prerequisites are listed in the individual course descriptions in the course schedule as well as the academic catalog. Students will be unable to register for courses if they have not met the required prerequisite(s). Prerequisites are met through previous college credit or Placement testing.

If you have not taken the necessary prerequisites but feel confident that you can perform the course work, you may request permission from the instructor to register for the course and have the instructor sign your Registration form

Adding classes

There are several different ways you can add or change your classes:

    1. you can add or change your classes in UAOnline, during the drop period.
    2. you can complete & sign an
Add/Drop form
     and deliver it via:
    • Fax: to 907-796-6365
    • Email: scanned and emailed to registrar@uas.alaska.edu
    • Mail: to or dropped to
      Registrar's Office Juneau Campus -Novatney Building, top floor 11120 Glacier Hwy. Juneau AK. 99801

If the class has already started you will need instructor approval. Once you have approval, the instructor can either sign your Add/Drop form , or the instructor can send an email to registrar@uas.alaska.edu giving you permission to enter the class, you will still need to submit an Add/Drop form.

Textbooks

How to order

Once registered, refer to the subjects, course numbers and sections on your schedule for the books you’ll need.  The section number determines which location to select on the textbook website to order your books.

Textbooks for all Juneau, Ketchikan and Sitka classes are listed on a website linked to MBS Direct for on-line purchasing. Students may purchase books from MBS Direct, or their preferred provider.

Textbook Returns

Spring Semester, 2015

Contact your textbook sellers for returns and/or book buy back offers.

Fall Semester, 2014

Textbook returns are allowed for two weeks after instruction starts and require the original receipt. Check the bookstore’s current return policy, as returns on shorter classes vary.

Dropping/withdrawing from a class

There is a difference between dropping a class and withdrawing from a class. When you drop a course, you get a refund and the class is removed from your schedule. When you withdraw from a class, there is no refund and the class will show up on your transcript with a 'W' grade. A 'W' grade does not affect your GPA. However, it may affect your financial aid. Check with the Financial Aid Office for further details.

Drop and withdraw dates vary:

Refund Schedule

Semester length course

  • Prior to & during the first 10 days
  • On or after the 11th day of the semester: No refund

Courses meeting more than one week, but less than a semester

  • Prior to 3rd scheduled class meeting: 100% refund tuition & course fees
  • After the 3rd scheduled meeting: No Refund

Courses meeting less than one week in length

  • On or before the first day of the course: 100% refund tuition & course fees
  • After the first day of the course: No refund

Short Courses - check short courses by campus for specific dates, or contact (907)796-6100 for more information

  • Short courses have prorated drop and withdraw deadlines

There are several ways you can drop or withdraw from your classes:

  • You can drop your classes in UAOnline, until the end of the second week of the semester for 100% refund on tuition/fees for full semester classes. Once the withdraw period begins, you will be able to withdraw in UAOnline for full semester classes. Consult the Academic Calendar for drop/withdraw deadlines.
  • You can complete & sign an Add/Drop form : this can be faxed to us, scanned into an email and sent, mailed or dropped by the Registrar's Office (Novatney Building, top floor)

Fax: 907-796-6365

Email: Registrar@uas.alaska.edu

Mail: UAS Registrar's Office

11120 Glacier Hwy., Juneau AK. 99801

Waitlist

Automated Waitlist

  • If space becomes available in a class and you are next in line on the waitlist, you will receive an auto-generated email notification to your PREFERRED email account. Confirm your preferred email address by checking UAOnline under the "Personal Information" Menu.
  • The email will instruct you to register for the class through UAOnline within 48 hours from the time the email notification is received.
  • You will be dropped from the waitlist if you do not register within 48 hours at the time you received the email notification.
  • The automated waitlist process may take place while you are away. We suggest you check your preferred email account twice a day.
  • To register for the waitlisted class once you receive the email notification:
    • Login to UAOnline
    • Select "Student Services and Account Information”
    • Select “Term” then “Registration” then “Register/Add/Drop”
    • Find the waitlisted class and under “Change?”, click on the drop-down menu and select “Register.” To submit your registration, click “Complete Registration Changes.” This will update your registration from "Waitlisted" to "Registered."
  • Automated waitlisting is ONLY available until the first day of the semester. After the first day of the semester has passed, contact the instructor for permission to be added from the waitlist. Check the Academic Calendar for semester dates.

What waitlisting means

When a class has reached its maximum enrollment, it is listed as "closed." Some courses offer a waitlist option. If you want to be waitlisted for a closed class, select "waitlist" from the drop down menu on the Registration screen at UAOnline and select "Submit Changes." If you are registering in person, the Registrar’s office can put you on waitlists for any closed classes.

Waitlist Restrictions

Waitlist restrictions work the same as regular registration. Students must meet all of the course prerequisites, co-requisites and restrictions in order to sign up for a class or a waitlist.

You will not be able to waitlist for a course if the following apply:

  • you are already enrolled or waitlisted in another section of the same course,
  • the waitlisted class conflicts with another class in which you are enrolled or waitlisted,
  • you do not meet the prerequisites, co-requisites and restrictions
  • the waitlisted class would exceed your maximum allowed credits, or
  • you have holds on your account.

Until the first day of the semester, students are moved from the top of the waitlist into the class as space becomes available. After the first day of the semester, contact the instructor for permission to be added from the waitlist.

After you are waitlisted

You may (and should) register and pay tuition/fees for courses you successfully registered for, even while you are on a waitlist for other courses. Waitlisted course(s) are not included in your total credit hours for enrollment or tuition purposes. If your status changes from "Waitlisted" to "Registered," you can then pay for the additional course(s).

Your position on the waitlist

Use the web to check your status on a waitlist. If you no longer want to be waitlisted for a class, you can drop from the waitlist on UAOnline. It is your responsibility to check your status in waitlisted courses through the first day of instruction.

Start attending classes on the first day

Attend the first day of class for any classes for which you have been waitlisted. Let the instructor know you are on the waitlist and ask if any more students will be allowed to enroll in the class. Your instructor can add you from the waitlist if space becomes available by sending an email to the Registrar’s office or a signature approval on the Add/Drop form.

Payment for waitlisted classes

  • Waitlisted classes appear on your schedule but are not included in the total number of credits needed to qualify for financial aid.
  • Tuition and fees are calculated only for the credits you are officially enrolled in and do not include the waitlisted classes.
  • Payment must be received within one business after being added from the waitlist, if the payment deadline has passed.

Credit / No Credit

The credit / no credit option encourages degree-seeking students to explore areas of interest not related to their academic major. One elective may be taken under this option each semester. Neither major or minor requirements nor general education courses are allowed under this option. The instructor will not be informed if you have chosen this option. You will be given credit toward graduation if you perform at a level of C or above. If performance falls below that level, the course will not be recorded on your transcript. In either case, the course will not be included in any grade point calculation. A passing grade will appear as CR on the transcript. If you change majors and the course subsequently becomes a requirement, the course will be accepted in the new major.

You may change from credit / no credit to regular graded credit or from regular graded credit to credit / no credit during the first two weeks of instruction for full term courses, or for a prorated length of time for short term courses or summer semester courses.

Auditing a class

A student who meets the course prerequisites and would like to sit in on a class, but not be graded or receive credit, may do so by auditing a course.  

To audit a class, simply mark on your registration form that you would like to audit the class. Auditing a course costs the same as taking a course for credit. If you audit a course, you will not receive credit or a grade, and an AU will show on your transcript. Any courses that you have audited will not count towards your degree requirements.

You can change the status of your classes from credit to audit or audit to credit only during the first two weeks of instructions for full term courses, or for a prorated length of time for short term courses and summer semester courses. Credit by examination for an audited course can only take place after one year has passed. For more information contact the Registrar's Office.

Instructor approval

Instructor approval is needed for certain courses. For courses that have already begun, you will need the instructor's approval. Once you have approval the instructor can either sign your Registration form , or the instructor can send an email to registrar@uas.alaska.edu giving you permission to enter the class, you will still need to submit an Add/Drop form.

A signed Instructor Approval Form is also needed for certain courses. These courses include Independent Study, Directed Study, Thesis, Private Voice/Music Lessons and practicum or other permission-required courses. This form is to be submitted along with a Registration form to the Registrar's Office.

  • Independent Study - courses in which the course content, learning and evaluative criteria are developed primarily by the student with guidance from the instructor and the School Dean or Campus Director. Independent Study courses shall bear a course number ending in "97" and shall be offered at the 200, 300, 400 and 600 levels only. No more than 12 credits earned in independent study may be applied to an undergraduate degree.
  • Directed Study - courses that are identical with regard to title, course objectives, course content and evaluative criteria to catalog courses regularly offered by the department which may not be offered during the current semester. Such courses shall bear the regular course title and number on the student's permanent record with the designation of "Directed Study."

Credit limit

For financial purposes, fulltime status is 12 credits, halftime is 6 credits. Typical undergraduate students register for 15 credits each semester. Students registering for 19 or more credits per semester need approval from the student's academic advisor and Dean, Campus Director or Registrar. The typical course load for a graduate student is 9 graduate semester credit hours. Talk with your Academic Advisor to determine your appropriate course load.

Professional Development/ 593 classes

For Professional Development /593 classes students are allowed to drop the class prior to the first meeting only. No withdraw is available.  Students can register for professional development classes by logging into UAOnline.

For more information please visit the School of Education: Professional Ed. Center

Army College Tuition Assistance Registration (CTAM)

Army College Tuition Assistance students must register through www.goarmyed.com for tuition assistance.

Because the course schedule is available 8 weeks prior to the start of the semester, we recommend students also first register via UAOnline in order to secure a place in classes. 

For more information about Army College Tuition Assistance please contact Trisha Lee at (907) 796-6366.

International Student Registration

Admitted International students will need to meet with the UAS International Student Advisor prior to registering for classes.

Please contact the International Student Advisor with questions:

Marsha Squires
(907)796-6455
Marsha.Squires@uas.alaska.edu 

Tuition waiver

The Tuition waiver benefit was updated for 2013 to include a probationary period for newly hired employees, additional credit hours available for employees and minimum cumulative GPA standards.  Regular part-time and full-time employees and their families may take advantage of the university’s tuition waiver program to work toward a degree or improve their job skills.  Employees hired on or after January 1, 2013 must satisfy the six-month new employee probationary period to be eligible for the tuition waiver benefits for themselves and their dependents.

Continued Eligibility: Minimum cumulative GPA of 2.0 for undergraduate and 3.0 for graduate students is required to continue receiving tuition waiver benefits.

Senior Citizen Tuition Waiver

Tuition Waivers are available for senior citizens who are Alaska residents and are otherwise age eligible to receive full social security retirement benefits.  Registration on a space available basis is only allowed on or after the first day of instruction.  Senior citizens who register before this day are not eligible for the tuition waiver.  Also, senior citizens who paid normal tuition to register early will not be allowed to drop and later re-register the class in order to take advantage of the waiver.  Tuition waivers must be turned in before payment.  No reimbursements will be made.  Waivers cover tuition ONLY.  Fees not covered by the waiver (i.e. student activity fees, course lab fees, health center fees, technology fees, etc.) are the student’s responsibility and must be paid by the deadline.

Please submit tuition waivers to the Student Accounts office after registration is complete.

Payment

Payment of tuition and fees for classes must be received by the posted deadline or at the time of registration, unless you are receiving financial aid.  Payment by cash, check, money order or credit card is available at the Cashier's Office. Payment by credit card (Visa and Mastercard only) is available online by logging into UAOnline. You can also fax payment information to the Cashier at (907) 796-6006.

If you register for classes, the University holds you financially responsible even if you do not attend class. If payment is not received by the posted deadline you may be dropped for non-payment or a hold will be placed on your account. University policy requires a financial hold be placed on your account if you fail to meet your financial obligations. This hold will prevent any enrollment, transcript or graduation activity. Past due accounts will be sent to a collection agency and assessed collection costs. Interest, late fees, or collection costs must be paid before the financial hold will be removed.

How To Register

Online:

New and returning students may register through UAOnline

If you are new to UAS and are not seeking a degree:

  • First apply as a "non-degree seeking" student through UAOnline (choose: Apply for Admission).
  • Once you complete your application, the signature page will appear and it will explain how to login to UAOnline immediately. After 48 hours, a student ID number will be generated and you will then login using that number.

Paper:

You can complete and sign a Registration form, then fax, scan into an email, mail or drop it off in person.

Fax:Juneau 907-796-6365 | Ketchikan 907-225-3624 | Sitka 907-747-7793
Email:registrar@uas.alaska.edu
Mail:UAS Registrar's Office, 11120 Glacier Hwy., Juneau AK. 99801

Call us - if you need any assistance!

Juneau:907-796-6100
Ketchikan:907-225-6177
Sitka:907-747-7700

Priority Registration

Registration is only available for UAS degree-seeking students during priority registration.

Visit Academic Advising for further information.

Open Registration

All students are welcome to register during open registration.

Personal Information Changes

Update your current address and telephone number at UAOnline or the Registrar's Office to receive information from UAS in a timely manner.

Prerequisites For Courses

You are responsible for having met the prerequisites for the courses. Prerequisites are listed in individual course descriptions in this schedule. If you have not taken the necessary prerequisites but feel confident to perform the course work, you may request permission from the instructor of the course to enroll in the class, and have the instructor sign the registration form.

Resources

You will have access to several resources after registering at UAS, including your official UA student email account and the online course site UAS Online. Retrieve your Username and setup your Password through ELMO (Easy Login Maintenance Option).

All official university correspondence will be sent to your UA student email account. Be sure to check it often or set forwarding to any commercial account you prefer. You may also choose your "preferred" email account through UAOnline under 'Personal Information'.

Military Students

Veterans' Assistance (VA)

For more information regarding Veterans' Assistance, please go to the Financial Aid site. You may be required to submit a degree audit to the Financial Aid Office that will list any remaining degree requirements in order to procure funding. For more information on requesting a degree audit, please visit our Degree Audits site. If you have questions regarding Veterans' or active duty benefits, please contact Eric Ramaekers at (907) 796-6312.

Application Instructions

  1. Complete the online application
  2. Pay the $40 for associate, $50 for bachelor, non-refundable application fee
  3. If you have less than 30 college semester credit hours, send official high school transcripts, GED or pass approved Ability to Benefit Test to Admissions
  4. Arrange for official transcripts to be sent from any postsecondary institution you have attended to Admissions
  5. Submit copy of DD-214

Transfer Credits

After you have been admitted and we have received all of your transcripts, an official transfer evaluation will be done. UAS evaluates documented military credit from CCAF, AARTS, SMART, Coast Guard Institute transcripts as well as DD214 and DD295 forms. Evaluations are done using the recommendations from the American Council on Education (ACE).

Registration Information

There are several different ways you can register for classes:

  • you can come in to the Registrar's Office and fill out a Registration form
  • you can print off a Registration form, complete and sign it, then fax it to (907) 796-6365
  • you can mail a completed Registration form to:
    UAS Registrar
    Mailstop: NOV2
    11120 Glacier Hwy
    Juneau, AK 99801
  • if you are a returning student, you can register on UAOnline.

Priority registration is available for program students before registration is open to the public.

Centralized Tuition Assistance Management (CTAM)

CTAM students are active duty soldiers seeking tuition assistance from the Army for courses counting toward a degree program.

Application Instructions

If you would like to be in a UAS degree program, follow the instructions below:

  1. Apply through www.goarmyed.com
  2. Pay the $40 for associate, $50 for bachelor, non-refundable application fee
  3. If you have less than 30 semester credit hours, send official high school transcripts, GED or pass approved Ability to Benefit Test to Admissions
  4. Arrange for official transcripts to be sent from any postsecondary institution you have attended to Admissions & Records.

Transfer Credits

After you have been admitted and we have received all of your transcripts, an official transfer evaluation will be done. UAS evaluates documented military credit from CCAF, AARTS, SMART, Coast Guard Institute transcripts as well as DD214 and DD295 forms. Evaluations are done using the recommendations from the American Council on Education (ACE). Once a transfer credit evaluation has been done, a student agreement that lists remaining degree requirements will be posted to GoArmyEd.

Registration Information

Because the course schedule is available 8 weeks prior to the start of the semester, we recommend students first register via UAOnline in order to secure a place in classes. Students are required to register through www.goarmyed.com for tuition assistance.

CTAM students will also be required to apply for graduation via www.goarmyed.com

If you are in a degree program elsewhere and would just like to take classes at UAS, you can register through the portal on www.goarmyed.com and you do not need to apply for admissions to UAS.

If you have any questions please contact the Transcript Evaluator, Trisha Lee at (907) 796-6366 or email at trisha.lee@uas.alaska.edu

Secondary School Student/ Dual Enrollment

Alan Love of the Teaching & Learning Center working with a student UAS welcomes enrollment of secondary school students who are prepared for college-level work, subject to the policies described below.  These policies are designed to allow access to courses in a manner that supports student success.  The University of Alaska system has an open enrollment policy allowing students to register for courses for which they have an adequate background (UA Regents policy P10.05.010).  Please note that in order to qualify for federal or state financial aid, you must have earned either a high school diploma or a GED.  Registering in courses establishes a permanent academic record that reflects academic performance in all courses attempted.

Types of Secondary School Student Enrollment

Dual Enrollment Students

A dual enrollment student is one who is simultaneously enrolled in a high school curriculum and also is taking courses at UAS. Courses the student takes at UAS will be used to fulfill high school graduation requirements. The purpose of dual enrollment is to provide high school students with access to coursework that is not available in Alaska high schools. Examples include academic courses that are more advanced than those offered in high schools and various career and technical programs that high schools are not equipped to teach. 

Tech Prep Students

Tech Prep courses are offered by agreement between UAS and identified high schools as a means of promoting career and technical education pathways. Under such an agreement, high school instructors approved by UAS teach college-level classes that are taught in local high schools. POLICIES AND PROCEDURES DESCRIBED HERE DO NOT APPLY TO TECH PREP COURSES. Tech prep students should register for Tech Prep courses at their high schools. For more details please visit the Tech Prep site.

Other Secondary School Students

These may be students who are enrolled in high school and are taking UAS classes, but do not intend to use the UAS classes for academic credit at their high school. This may also include home school students or those who have withdrawn from high school prior to graduation and have not completed a GED.

Enrollment Policies for Secondary School Students:

  • Students taking UAS courses must have a cumulative high school grade point average (GPA) of at least 3.0.  Exceptions to the GPA requirements may be approved by the course instructor.
  • Students must meet all pre-requisites and secure funding to cover tuition, fees, books, and materials.  Federal and state financial aid is not available to students who lack a high school diploma or equivalent.
  • Students are required to abide by all UAS policies and procedures and the Student Code of Conduct.
  • Pre-college courses in math (numbered 054 to 105) and English (numbered 050-100) cannot be used for dual credit; they are not college-level.  These are refresher courses intended for those who have already completed these courses previously but are in need of review.  Enrollment in these pre-college courses requires instructor approval.

Registration Procedure for Secondary School Students:

  • Student and parent/guardian meet with high school advisor to be certain that enrollment in college courses is advisable and that minimum qualifications are met.
  • Student meets with a UAS advisor to identify appropriate courses and explore the extent to which student has an adequate background to meet expectations of college-level study.  If enrolling in math and/or English courses, student takes Accuplacer test to determine appropriate placement.
  • Student submits high school transcripts that reflect a cumulative GPA of at least 3.0.
  • Student completes Secondary School Student / Dual Enrollment Registration Form, which includes signatures of the student, parent/guardian, high school counselor, UAS advisor, and instructor (or designee). Note that instructor approval indicates faculty support for enrollment but does not guarantee admittance into a course.
  • Student completes Education Record Information Release form, required by federal regulations, in order for UAS officials to be able to speak to parents/guardians and counselors about the student’s academic progress, registration status, accounts, and student affairs record.
  • Student submits required forms to UAS Registrar’s office and pays tuition and fees or provides proof of other funding source.
  • Student cannot be waitlisted for a class.

The Secondary School Student and Her/His Parent or Guardian Understands and Accepts that:

  • University work generally is much more rigorous and often much less guided than secondary course work.
  • Enrollment at UAS establishes a university transcript that will follow the student throughout her/his college career wherever the student subsequently enrolls.
  • University study typically includes use of curriculum, course materials, and discourse that are appropriate for mature/ adult students.
  • UAS reserves the right to discontinue enrollment of a secondary school/ dual enrollment student if it becomes clear that they lack adequate background for student success.

For more information:

Juneau:
Student Resource Center     
(907)796-6000     
Email: uas.info@uas.alaska.edu 
Ketchikan:      
Academic Advising
(907)228-4511
Email: ketch.info@uas.alaska.edu 
Sitka:
Academic Advising
(907)747-7717
Email: sitka.scc@uas.alaska.edu 
 
 

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