Financial Aid Funds

Disbursement Procedures

When Will Disbursement of Funds Start?

Financial Aid funds are disbursed to your student account no sooner than 5 days before the start of the term. Financial aid disbursements will pay your allowable charges first, including tuition and fees and housing costs.  Any remaining owing balance is the responsibility of the student to be paid before the tuition and fee due date published in the University of Alaska Southeast Catalog every year.

When Will My Outside Scholarship be Disbursed?

Outside scholarship funds will not be disbursed to your student account until the funds from your donor have been deposited to your student account.  The promise of scholarship money does not de-obligate you from your requirement to pay all of your tuition and fees by the posted fee due date.  When your scholarship funds arrive they will be posted to your student account.  Once the funds are posted they will be used to pay any owing charges on your student account.  Any remaining funds will be issued to you in a refund check.

When Will My Alternative Loan be Disbursed?

Alternative loan funds have a mandatory federally required waiting period on their disbursement of 10 days.  This disbursement delay is regulated by the student’s lending institution.  Once the funds has been disbursed to the school, they will be disbursed to the student’s account and used to pay any listed charges.  If any funding remains, this money will be given to the student in a refund check.

Refund Checks

If you are scheduled to receive more financial aid assistance than you have allowable charges on your student account, you will be issued a refund check no sooner than the 5th day of the term. Please note that refund checks are not guaranteed to be available for your use on this date.  You should not create debts payable with your financial aid refund check until the check has been cashed or deposited into your own private banking account.  The University will remain harmless as to any debts created by the student with a promise to pay coming from a financial aid refund check.

The University of Alaska Southeast has two options available for refund checks.  The student is defaulted into the paper check process.  Through this process the student must present picture ID at the Student Account’s office located in Novatney Building to pick up their check.  Through UAOnline, students may also enrolled in Direct Deposit, allow for refund checks to be deposited directly into the student’s banking account.

Refunds

Refund Processing

To be eligible for a refund, a student must officially drop classes by submitting the appropriate form to the Registrar's Office. The date submitted will be used to establish eligibility for a refund.

• Student Governance Fees are non-refundable on or after the first day of instruction.
• Student Activity Center fees are non-refundable on or after the first day of instruction.
• Amounts owed to the University of Alaska (any campus) will be deducted from the refund.
• In the event any class is canceled by UAS, a full refund will be issued for that class.
• Whalesong fees are non-refundable on or after the first day of instruction.
• Health Center fees are non-refundable on or after the first day of instruction.

After submitting the drop form to the Registrar's Office a student should request a refund from the Student Accounts office. Please allow up to 10 days from the refund request for processing. Electronic deposit of financial aid and refunds directly to your bank account is now available. Sign on to UA Online Secured Area for instructions. If a mailed refund is not received within 15 days, please contact the Student Accounts office at 796-6267. Federal regulations stipulate that students who are receiving Federal Title IV aid and who totally withdraw may be eligible to receive a partial refund of tuition and fees, which is to be repaid to the appropriate Title IV program(s). In addition, some funding resources require the return of the funds when the recipient reduces his/her course load but does not totally withdraw. Consult the Financial Aid Office at 796-6255 for details or refer to the "Financial Aid Refund Repayment Policy" in the academic catalog. Note: This required refund may leave the student with a debt owed to UAS.

Refund Schedule

Semester length course

• Prior to & during the first 10 days of the semester: 100% refund tuition & course fees
• On or after the 11th day of the semester: No refund

Courses meeting more than one week, but less than a semester

• Prior to 3rd scheduled class meeting: 100% refund tuition & course fees
• After the 3rd scheduled meeting: No refund

Courses meeting less than one week in length

• On or before the first day of the course: 100% refund tuition & course fees
• After the first day of the course: No refund