Student Organizations & Clubs
Club packets can be picked up at Activities and Housing or on the Student Government web site www.uas.alaska.edu/gov/student/
Welcome to another GREAT year!! The club packet contains everything you need to know about running a campus supported club. All club information has been placed online. Some of the forms that you will need throughout the year are sample budget, Club Deposit Forms, Club Funds Request Forms, and others. All of which can be found at the Student Government web site.
Please remember to update us when you have a change in advisor or student contact person or a change in your meeting dates, places, and time. All of your club information is posted on the Student Government web page and we wish to have as much accurate information as possible.
This year again there will be a required reporting on the activities of each of the clubs. All the details are listed in the club packet.
Only those clubs recognized as official UAS Juneau Campus student clubs are eligible for using certain University facilities at no charge, able to recruit membership on campus, qualified to apply for funding from USUAS-JC, and allowed to post club information on University bulletin boards. See the Bulletin Board Policy for further details.
Remember, each club has to be recognized annually, to speed up this process attach all necessary paperwork completely filled out. Hand everything into the Activities and Housing Desk.
Each club may request funding per academic year. Funding is handed out on a first come first served basis. If you hand in your budget after all the club funds allotments have been handed out, you will have to present to Student Government directly to receive club funds.
If you earn additional funds for your club through fundraisers, sales, etc. you MUST deposit these fund into your club fund. If you do earn additional funds and still have those funds remaining after the academic year-ends, YOU are responsible for keeping track of this balance. You still must be approved in your budget to access funds.
If you have any questions through the year, please feel free to contact any Student Government member at 796-6517 or the Activities and Housing Office at 796-6528.
Policies for UAS Clubs
ARTICLE VI - CLUBS
Clause One: USUAS-JC members may organize, establish, and conduct UAS Juneau Campus student clubs.
Clause Two: Only those student clubs recognized as official UAS Juneau Campus student clubs are eligible for using certain University facilities at no charge, able to recruit membership on campus, qualified to seek funding from USUAS-JC, and allowed to post club information on University bulletin boards.
Clause Three: To be eligible for recognition as an official UAS Juneau Campus student club, a prospective club must fully complete the club packet which includes:
(1) to have at least five (5) members of the USUAS-JC Student Body;
(2) to have a short, written club description and prospective budget;
(3) to have an advisor who is a UA faculty or staff member or a community member approved by the USUAS-JC Assembly;
(4) be open in all club branches to membership from any USUAS-JC member regardless of gender, race, national origin, age, creed, appearance, handicap, social status, economic background, religious affiliation, political affiliation, sexual preference, and/or lifestyle;
(5) to have written procedures for selecting any officers.
Sub-Clause One: All clubs shall submit to the Student Government office information proving compliance with items 1, 2, 3, and 5 of this clause and a phone number and address for a student contact in the club no later than six weeks after the first day of the fall and spring semester.
Clause Four: Student clubs may be officially recognized by the UAS Student Activities Office or USUAS-JC (majority vote of the Student Senate and signature approval of the President).
Clause Five: The Director of Student Services is the formal authority for USUAS-JC clubs.
Clause Six: The senate shall annually provide a club fund to be administered by the Assistant Director of Student Services. Unless otherwise acted upon, that transfer shall be five percent (5%) of the projection governance receipts.
Clause Seven: Proof of activity or intended activity submitted to Staff Support or club liaison every other month.
Clause Eight: Any request for additional funding must be submitted to the Student Government Administrative Assistant in budget form and will receive a response from the senate within three (3) weeks
Clause Nine: Equipment purchased must be returned to USUAS-JC when club is inactive. Any club is considered inactive after two months of not actively holding club meetings, events, or any other activities. Inactivity is to be determined by Director or the Staff Support and Club Liaison. Activity may be demonstrated through club emails, newsletters, or any other proof of activity including event flyers, meeting announcements, facility usage, etc.
Clause Ten: Must submit request for use of funds each time club wishes to access funds (This is additional to original budget approval).
Clause Eleven: Clubs’ money deposits must be submitted to Support Staff with correct form.
Clause Twelve: Any reusable equipment that clubs wish to purchase must be approved by the Director of Student Services.
All clubs have the right to reserve rooms.
The following is a list of individuals to contact for reserving a room though UAS.
All Classrooms - Shayla Lewis 796-6459
Glacier View Room - Shayla Lewis 796-6459
Lake Room NMS - 796-6520
Lecture Hall - Shayla Lewis 796-6459
Library - Circulation Desk 796-6300
Novatney Conference Room - Valentina Jimmerson 796-6402
Pavilion Vicki Johnson - 796-6496
REC Shea Mack - 796-6545
Student Housing Lodge - Christopher Washko 796-6443
