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Policies for UAS Clubs 

Clause One: USUAS-JC members may organize, establish, and conduct UAS Juneau Campus student clubs.

Clause Two: Only those student clubs recognized as official UAS Juneau Campus student clubs are eligible for using certain University facilities at no charge, able to recruit membership on campus, qualified to seek funding from USUAS-JC, and allowed to post club information on University bulletin boards.

Clause Three: To be eligible for recognition as an official UAS Juneau Campus student club, a prospective club must fully complete the club packet which includes:

1. to have at least five (5) members of the USUAS-JC Student Body;
2. to have a short, written club description and prospective budget;
3. to have an advisor who is a UA faculty or staff member or a community    member approved by the USUAS-JC Assembly;
4. be open in all club branches to membership from any USUAS-JC member regardless of gender, race, national origin, age, creed, appearance, handicap, social status, economic background, religious affiliation, political affiliation, sexual preference, and/or lifestyle;
5. to have written procedures for selecting any officers.

Sub-Clause One: All clubs shall submit to the Student Government office information proving compliance with items 1, 2, 3, and 5 of this clause and a phone number and address for a student contact in the club no later than six weeks after the first day of the fall and spring semester.

Clause Four: Student clubs may be officially recognized by the UAS Student Activities Office or USUAS-JC (majority vote of the Student Senate and signature approval of the President).

Clause Five: The Director of Student Services is the formal authority for USUAS-JC clubs.

Clause Six: The senate shall annually provide a club fund to be administered by the Assistant Director of Student Services.  Unless otherwise acted upon, that transfer shall be five percent (5%) of the projection governance receipts.

Clause Seven: Proof of activity or intended activity submitted to Staff Support or club liaison every other month.

Clause Eight: Any request for additional funding must be submitted to the Student Government Administrative Assistant in budget form and will receive a response from the senate within three (3) weeks

Clause Nine: Equipment purchased must be returned to USUAS-JC when club is inactive. Any club is considered inactive after two months of not actively holding club meetings, events, or any other activities. Inactivity is to be determined by Director or the Staff Support and Club Liaison. Activity may be demonstrated through club emails, newsletters, or any other proof of activity including event flyers, meeting announcements, facility usage, etc.

Clause Ten: Must submit request for use of funds each time club wishes to access funds (This is additional to original budget approval).

Clause Eleven: Clubs’ money deposits must be submitted to Support Staff with correct form.

Clause Twelve: Any reusable equipment that clubs wish to purchase must be approved by the Director of Student Services.

All clubs have the right to reserve rooms.

The following is a list of individuals to contact for reserving a room though UAS.