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Registration Terminology

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Prerequisites

Prerequisites indicate the preparation students must have to enter a course. Prerequisites are listed in the individual course descriptions in the course schedule as well as the academic catalog. Students will be unable to register for classes if they have not met the required prerequisite(s). Prerequisites are met through previous college credit or placement testing.

If you have not taken the necessary prerequisites, but feel confident that you can perform the coursework you may request permission from the instructor to register for the class. The instructor must sign your Course Registration Form or send an email to uas.registrar@alaska.edu stating their approval. You will still be responsible for submitting a Course Registration Form.

Auditing a Class

A student who meets the course prerequisites and would like to sit in on a class, but not be graded or receive credit, may do so by auditing a class. This process can be done either online or through the Course Add/Drop/Change Form.

Should You Audit?

Auditing a class costs the same as taking a course for credit. If you audit a class, you will not receive credit or a grade and an "AU" will appear on your transcript. Any classes that you have audited will not count towards your degree requirements.

You can only change the status of your classes from credit to audit or from audit to credit during the first two weeks of instructions for full-term courses or for a prorated length of time for short-term courses and summer semester courses. Credit by examination for an audited class can only take place after one year has passed.

Change Class Audit/Credit Option through UAOnline

To audit a class through UAOnline, you must first register for the class. The class will appear on your current schedule.

  1. Select the grading method under the Grade Mode column
  2. You'll be directed to a Change Class Options page
  3. Select Audit from the drop down menu next to "Grade Mode"
  4. Select Submit Changes
  5. Verify that the Grade Mode under your current schedule now lists "Audit"

Change Class Audit/Credit Options with a Form

To audit a class, write "Y" under the audit column on the Course Registration Form or Course Add/Drop/Change Form.

Automated Waitlist

Automated waitlisting is only available until the first day of the semester.

When a class has reached its maximum enrollment, it is listed as "closed". Some courses offer a waitlist option.

What to Do if Your Class is Closed

If you receive a "closed" error while registering through UAOnline, select Waitlist from the drop down menu and then Complete Registration Changes. If you are registering in person or with a Course Add/Drop/Change Form, the Registrar's Office can place you on the waitlist for any closed classes. Please be advised that you will be asked to show a valid government-issued or student ID if registering in person.

  1. If space becomes available in a class and you are next in line on the waitlist, you will receive an auto-generated email notification to your preferred email account. Confirm your preferred email address by checking UAOnline under the Personal Information menu.
  2. The email will instruct you to register for the class through UAOnline. Waitlist notifications initially allow a window of 48 hours from the time the email is auto-generated to register, decreasing to 24 hours, then 12 hours as the start of the semester approaches. You will be dropped from the waitlist if you do not register within the time frame.
  3. The automated waitlist process may take place while you are away. We suggest you check your preferred email account twice a day.
  4. If you receive a waitlist notification and encounter errors during the registration process, call the Registrar's Office at 907-796-6100 or send an email to uas.registrar@alaska.edu before your waitlist spot expires.

If you have received an email notification that a spot is open, you can register for the course through UAOnline:

  1. Login to UAOnline
  2. Select Student Services and Account Information
  3. Select Registration then Register/Add/Drop Classes
  4. Select the term
  5. Find the waitlisted class and under Change?, click on the drop-down menu and select Register
  6. Select Complete Registration Changes
  7. A current schedule will appear above the "Add Classes Worksheet"; verify that the status of the class says "Registered Web on [current date]"

After the first day of the semester has passed, contact the instructor for permission to be added from the waitlist. If the instructor gives you approval have them sign an Course Add/Drop/Change Form or send an email to uas.registrar@alaska.edu. If the instructor sends an email you will still need to submit an Course Add/Drop/Change Form to the Registrar's Office.

You may (and should) pay tuition/fees for classes you successfully registered for even while you are on a waitlist for other classes. Waitlisted classes are not included in your total credit hours for enrollment or tuition purposes. If your status changes from "Waitlisted" to "Registered" you can then pay for the additional classes.

Checking Your Waitlist Status

Use UAOnline to check your status on a waitlist. It is your responsibility to check your status in waitlisted classes through the first day of instruction. If you no longer want to be waitlisted for a class, you can drop from the waitlist through UAOnline.

Waitlisted? Start Attending Classes on the First Day

You should attend the first day of class even if you are still waitlisted. If it is an e-Learning course, you should email the instructor and let them know they are on the waitlist. Ask if any more students will be allowed to enroll in the class. Your instructor can add you from the waitlist on or after the first day of the semester by sending an email to uas.registrar@alaska.edu or by signing a Course Add/Drop/Change Form. If the instructor emails the Registrar's Office you will still be responsible for submitting an Course Add/Drop/Change Form form to be added to the course.

Payment for waitlisted classes

  • Waitlisted classes appear on the student's schedule but are not included in the total number of credits needed to qualify for financial aid
  • Tuition and fees are calculated only for the credits a student is officially enrolled in and do not include the waitlisted classes
  • Students registered into a class after the published payment deadline are required to pay all course fees by the first day of class instruction

Waitlist Restrictions

Waitlist restrictions work the same as regular registration restrictions. Students must meet all of the course prerequisites, corequisites, and restrictions in order to sign up for a class or a waitlist.

You will not be able to waitlist for a class if any of the following apply:

  • You are already enrolled or waitlisted in another section of the same course
  • The waitlisted class conflicts with another class in which you are enrolled or waitlisted
  • You do not meet the prerequisites, co-requisites, or other restrictions
  • The waitlisted class would exceed your maximum allowed credits
  • You have holds on your account

Credit Limit

For financial aid purposes, full-time status is 12 credits and half-time is 6 credits. Typically, undergraduate students register for 15 credits each semester, while a typical graduate student course load is 9 graduate semester hours. Students registering for 19 or more credits per semester need approval from the student's academic advisor as well as either the dean, campus director, or registrar.

How to Request a Credit Overload

To request a credit overload, you should meet with an academic advisor and submit a Course Registration Form to uas.registrar@alaska.edu stating:

  • The amount of credits you want to take
  • The courses you would like to register for
  • Any other information you feel is important, such as how you plan to manage more than 18 credits, whether some of the courses will be ending early or starting later in the semester, etc.

Explore Areas of Interest with the Credit/No Credit Option

The credit/no credit option encourages degree-seeking students to explore areas of interest not related to their academic major. One elective may be taken under this option each semester. Neither major or minor requirements nor general education courses are allowed under this option. The instructor will not be informed if a student has chosen this option. Students will be given credit toward graduation if they perform at a level of "C" or above. If performance falls below that level, the course will not be recorded on their transcript. In either case, the course will not be included in any grade point calculation. A passing grade will appear as "CR" on the transcript. If a student changes majors and the course subsequently becomes a requirement, the course will be accepted in the new major.

Students may change from credit/no credit to regular graded credit or from regular graded credit to credit/no credit during the first two weeks of instruction for full-term courses. For short-term courses or summer sessions refer to the drop dates for the course.

Situations that Require Instructor Approval

Instructor approval is needed for courses that have already started, that a student does not meet the prerequisite for, or as designated by the department. Once a student has approval, the instructor can either sign their Course Registration Form or send an email to uas.registrar@alaska.edu giving them permission to enter the class. They will still need to submit a Course Registration Form.

Special Course Contract

A signed Special Course Contract is also needed for certain courses including: 

  • Directed Study
  • Independent Study
  • Internship
  • Practicum
  • Research
  • Thesis

For these courses, submit the following to the Registrar's Office for processing:

Course Contract Types

Independent Study

Course numbers ending in "_97" (e.g. "297") are available for program students at the 200, 300, and 400 level, and at the 600 level in graduate subjects only. The course content, learning, and evaluative criteria are developed primarily by the student with guidance from the instructor. No more than 12 credits of Independent Study may be applied to a baccalaureate degree. Minimum hours required: 1 credit = 37.5 hours, 2 credits = 75 hours, 3 credits = 112.5 hours

Directed Study

Directed study is a catalog course taken on an individual contract basis by a program student with an instructor. The course is identical to the catalog in title, objectives, content, and evaluative criteria. Directed study courses are normally approved only for a semester when the course is not offered.

Internship, Practicum, Research, and Thesis

50 hours per credit. See the Academic Catalog for more information. In addition, outside entities should be aware of the UAS Title IX policy; UAS has prepared a Title IX Reference Guide for Off-Campus Programs/Activities to help answer any questions.